Lead - Administration

Job Title:  Lead - Administration

Wanted candidate: 1

Employee Type: Permanent

Section: Administration

Report to: Finance Manager

Work Location: Tokyo Office, Minato Ward

Date of Joining: August 1st 2017 or later


Job Description:

  • Office Management(Stationery, mail, etc)
  • Office Equipment Management(Mobile phones, Data cards, Wifi, etc)
  • Contract Document Management
  • General Administration(telephone support, visitor correspondences, etc)
  • India Visa Application
  • Coordination of travel and accommodation for Indian employees
  • Management of corporate contract apartment for Indian employees
  • Support for HR and Finance task


Qualifications & Certificates Requirements:

  • University graduation (Bachelor degree) is a must.
  • Japanese Native, preferably female
  • Age up to 40 years old
  • Business level of English (i.e. equivalent to TOEIC 850 or above)
  • Minimum of 10 year experiences in General Administration
  • Experience in vender management
  • Experience in coordinating Indian Visa application is a plus
  • Experience in multinational company is a plus.


Application Deadline: July 27th Thursday


 Recruitment Process:

If candidates pass resume screening, they will proceed with the 1st selection.

  • 1st Step: Face to Face interview with HR Manager or Finance Manager at Tokyo Office
  • 2nd Step: Phonic interview with Corporate HR Manager at home
  • 3rd Step: Face to Face interview with Indian Manager at Tokyo Office
  • 4th Step: Face to Face interview with Japan President at Tokyo Office
  • Notes: 1st and 4th interview are in Japanese, while 2nd and 3rd interview in English.e


 We Can Offer You:

  • Salary: JPY 4,500,000 – 5,200,000 (Base salary and Incentive Bonus)
  • Holidays:
    Saturdays & Sundays
    National Holidays
    December 29th to January 3rd
  • Leave:
    15-day annual paid leave
    6-day annual sick leave
  • Insurance:
    Health Insurance
    Unemployment Insurance
    Occupational Injury
    Workers Compensation
  • Probation Period: 6 months after the day of joining


How to Apply:

E-mail the below 2 resumes to Satomi Maeda, Japan HR Manager. There will be a phonic interview and make sure to put phone numbers on resumes.

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

  • Japanese CV
  • English CV



Satomi Maeda, HR Manager, Global HR Division,
IBS Software Services Japan,
NBF Shibakoen Daimondori Bldg., 1-8-12 Shibakoen, Minato-ku, Tokyo 105-0011

Office Phone: 03-5408-1761 / Mobile Phone: 070-1426-3343
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.